The Actual Starttells you when the resource has started to work on this task. The Actual and Remaining Cost columns are available for various views, like Gantt Chart, Task Sheet, Resource Sheet, Resource Usage or T ask Usage etc., allowing you to easily track and compare Actual and Remaining Costs with the Cost values for either Tasks, Resources or Assignments. The Remaining Cost is calculated by Project Plan 365 for an Assignment, a Resource or a Task by simply subtracting Actual Cost from Cost. The actual cost of a task is the added actual costs of all assigned resources (or the added costs of all child tasks, in the case of a summary task), plus any fixed costs set for the task, weighted by the task percent complete value. The actual cost of a resource is the added actual costs of all assignments that the resource has. Note that a task fixed cost is applied to the actual cost value of a task in a prorated manner (proportional with the percent complete value of the task), while a resource cost per use value is added completely to the actual cost of an assignment as long as the work has started on the assigned task (task's percent complete is greater than 0). Actual Work is calculated using the formula:Īssignment Actual Work = Work * Assignment's Task Percent Complete Project Plan 365 calculates this value when you adjust a task's percentage complete field. The main difference is that instead of the assignment Work field, the Actual Work field value is used. The Actual Cost of an Assignment is calculated using a formula similar to the cost formula. These are values calculated based on the percent complete values that the user has entered. In the Cost table of any view, the user can see the Actual and Remaining Costs. Project Plan 365 provides means for tracking the costs of the project. Once the planning phase ends and the project execution begins, the user provides information about the progress by adjusting the percent complete fields of various tasks. The Remaining Workdenotes how many hours are needed to finish the work, beside Actual work on the task by particular resource. If actual work is zero when the task is 100 percent complete, Project Plan 365 copies the value from the Work field into the Actual Work field for the assigned resources. Project Plan 365 calculates actual work for each resource as the sum of all actual work reported for all assigned tasks. As you enter percent complete, Project Plan 365 updates actual work for the task. When you first create a task, the Actual Work field contains "0 hrs" until you begin tracking the project by entering percent complete. The timephased versions of these fields show values distributed over time. The Actual Work fields show the amount of work that has already been done by resources assigned to tasks or how many hours are already spent on a task by a particular resource. The distribution tries to add Actual Duration equally for each subtask which is scheduled as working starting from the Project Start Date.įor example, if we have a summary task with three subtasks: task1, task2 and task3 with the following durations: 2days, 3days and 4days and we set the % Complete field on summary to 50%, the first task will be 75% completed, the second task will be 50% completed and the third task will be 38% completed. If you type a value in % Complete field in a summary task, Project Plan 365 automatically distributes the % Complete for subtasks. Remaining Duration = Duration – Actual Duration. In this case,Īctual Duration = Duration * Percent Complete If you type a value in % Complete field, Project Plan 365 automatically calculates actual duration and remaining duration. % Complete = (Actual Duration / Duration) * 100 More exactly, when changing the % Complete field of a task, the value of several fields such as: actual duration and r emaining duration, actual start, actual finish, actual work and remaining work, actual cost and remaining cost, is automatically computed. Once your team starts reporting the progress they had on their assigned tasks, by updating the % Complete field of a task, this change draws updates on other involved fields. In order to do this, each team member should mark at least the tasks that are finished and mark them as complete, by entering in the corresponding cell from % Complete column the value of percent = 100%. Once the execution of your project began, your team may actually start to enter their recorded progress on their assigned tasks, so that the project manager can track the current progress of the tasks. Maintain historical data to help you plan future projects more accurately.Produce status reports for management and project participants.
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